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Student Records Policy Date agreed by Governors: April 2013 Linked to: ? Safeguarding Policy ? School Admission Policy ? Admission and Induction Procedures ? File Template ? Confidentiality Policy ? Data Protection Act 1998 Kingsmead has a very complex remit and therefore a policy that covers all admissions and school leavers is essential to ensure vital information is retained and stored appropriately and safely. This policy will cover: ? Retention Schedules ? File set up ? Filing within bases ? Transition of files between bases ? Close of case – YP moving to another school, sending of files etc ? Archiving ? Request for file by external agency ie police, solicitor etc. Retention Schedule There are clear file retention dates that should be adhered to throughout this process they are (Derby City Council, Record Retention Schedule, Dec 11) File Type Retention Period General School File Destroy when the child reaches the age of 25 years. Child Protection Destroy after 23 rd birthday of youngest child in family Looked After Children – this includes young people that are fostered and PFA Destroy 75 years from date of birth Children In Need Destroy 6 years from end of involvement Children with disabilities Destroy 23 years after dob or youngest entrant Asylum Seekers – if not looked after Destroy 6 years from end of involvement Special Educational Needs – this includes SA and SA+ Destroy 25 years from date of birth